Privacy Policy

Welcome to the Yacht Global Consulting’s privacy notice.

 

Yacht Global Consulting values your privacy and is dedicated to safeguarding your personal information. This privacy statement is intended to provide you with information on how we handle your personal data when you browse our website (regardless of your location), when you sign up with us, request our assistance in Human Resources Consulting. Additionally, this notice will outline your privacy rights and the legal protections in place to safeguard your information.

 

Purpose of this privacy notice

 

The purpose of this privacy notice is to inform you about how Yacht Global Consulting gathers and handles your personal information as you use this website. This includes any data you might provide when you subscribe to job alerts or newsletters, fill out the form as a candidate, or search for job opportunities.

Please note that this website is not intended for use by children, and we do not knowingly collect data related to children.

We encourage you to review this privacy notice in conjunction with any other specific privacy notices we may provide when collecting or processing your personal data on particular occasions. This will ensure you have a comprehensive understanding of how and why we utilize your data. This privacy notice complements other notices and is not intended to supersede them.

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

 

Interpretation and definitions

 

Interpretation

 

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

 

Definitions

 

For the purposes of this Privacy Policy:

 

  • Company (referred to as either «the Company», «We», «Us» or «Our» in this Agreement) refers to Yacht Global Consulting, Abu Dhabi Al Zahiyah E13 .

  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

  • Country refers to: United Arab Emirates

  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

  • Personal Data is any information that relates to an identified or identifiable individual.

  • Service refers to the Website.

  • Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.

  • Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.

  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

  • Website refers to YGC Hire Household Staff, accessible from ygchire.com

  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

 

Collecting and using your Personal Data

 

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may gather, utilize, store, and transfer various types of personal information about you, which we have categorized as follows:

 

  • Contact Data: This includes your name, email address, physical address, and phone number.

  • Device and Browser Data: This pertains to information like your IP address and details regarding your device and browser settings.

  • Marketing and Communications Data: This encompasses your preferences regarding marketing communications from us and third parties, as well as your communication preferences.

     

If you have filled out the form with us or we have placed you in a permanent or temporary role, we may also collect, utilize, store, and transfer the following categories of your personal data:

 

  • Employment and Educational History Data: This includes information such as your CV, job titles, qualifications, and authorizations.

  • References: If you have provided us with referees’ contact information, we may collect reference data.

  • Eligibility to Work Data: This comprises details like passport and visa checks to determine your eligibility to work.

  • Your Preferences: This involves your preferences related to hours, location, salary, and other relevant factors.

  • Role Data: Information regarding roles in which you have been placed.

  • Health Data: In limited circumstances, we may collect health-related data.

  • Criminal Convictions Data: (Candidates only) This includes information about any criminal convictions.

     

If you have requested us to fill a vacancy, we may also collect the following information:

 

  • Household Details: This covers information about your home, family, and pets.

  • Role Requirements: Including preferences, job descriptions, and person specifications for the vacancy.

 

If you have provided a reference, we may also collect the following information:

 

  • Reference Details: This involves information related to your home, family, and pets.

  • Details About Role: Including dates and specific requirements associated with the reference.

 

Sensitive Personal Data

 

We recognize the sensitivity of special categories of data, such as information related to health and criminal convictions. We will typically only process this data when it is necessary to provide you with a safe working environment, to protect children or other vulnerable individuals, or to comply with legal or industry-specific requirements. Processing sensitive data will only occur with your explicit consent, unless there are other legal reasons that permit us to process your sensitive personal data. Please refrain from disclosing any sensitive personal data about yourself to us unless we specifically request it or it is absolutely essential. Any unsolicited personal data will be promptly deleted.

Additionally, we may collect, use, and share Aggregated Data,which consists of statistical or demographic information, for various purposes. Aggregated Data may be derived from your personal data but is not considered personal data under the law because it does not directly or indirectly reveal your identity. For example, we might aggregate Usage Data to determine the percentage of users accessing a specific website feature. However, if we combine or associate Aggregated Data with your personal data in a way that allows for your direct or indirect identification, we will treat the combined data as personal data, and it will be handled in accordance with this privacy notice.

If we collect or process any other categories of personal data (including sensitive personal data) about you that are not mentioned above, we will provide you with a separate Privacy Notice specifically addressing the processing of such data by us.

 

If you fail to provide Personal Data

 

If you do not provide the requested personal data, we may be unable to offer you HR consulting services.

 

How your Personal Data collected

 

We may gather information about you through various means, including when you register with us, visit our website, or when we communicate with you via email, SMS, phone, or in person.

Additionally, we employ various methods to collect data about you from third parties:

  • jobs boards, such as Reed, Total Jobs, Secs in the City, Caterer, Horticulture Job, Gumtree (subject to change)
  • social media platforms, such as Facebook, LinkedIn;
  • analytics providers such as Google;
  • search information providers such as Google;
  • publicly available sources such as Companies House and the Electoral Register.

 

How and why We use your Personal Data

 
We will utilize your personal data only when permitted by law. The most common situations in which we will use your personal data include:

 

  • When it is necessary to fulfill the contract we are either entering into with you or have already entered into.
  • When we are obligated to comply with a legal or regulatory requirement.
  • When it is essential for our legitimate interests (or those of a third party), and these interests do not override your interests and fundamental rights.
  • When you have given us your explicit consent to do so.

 

In specific situations, we are obligated to process specific categories of personal data in order to adhere to our legal obligations under relevant legislation, including the Conduct of HR Consulting Agencies and HR Consulting Businesses Regulations 2003, as well as other applicable tax, social security, or legislative requirements. You are not obliged to provide us with your personal data; however, if you choose not to, we may be unable to fulfill our legal obligations, which could prevent us from offering HR consulting services.

Furthermore, we may need to process specific categories of your personal data to establish an agreement with you and to meet our obligations under that agreement.

In cases where there is no contractual or legal obligation, we may still need to process your personal data to pursue our legitimate business interests. Our business revolves around providing HR Consulting and related services, and, as such, we may need to process your personal data to achieve these legitimate interests. We may also need to retain personal data in case we need to establish or defend a legal claim. We will carefully weigh our legitimate interests against your rights, freedoms, and legitimate interests and expectations.

In certain circumstances, we may rely on your consent. For instance, we may seek your consent to process your data for purposes such as sending you direct marketing via email or SMS (text message), utilizing cookies when you visit our website, or processing sensitive personal data.

In exceptional situations, we may rely on vital interests as the legal basis for processing your personal data, particularly in life-or-death situations.

If you require details about the specific legal grounds on which we rely to process your personal data, especially when multiple grounds are applicable, please don’t hesitate to request further information:

 

  • Name, address, DOB
  • Contact details
  • Role requirements
  • CV, employment history, qualifications, authorisations
  • ID and immigration checks
  • Confirmation that you are willing to work in a particular role
  • Interview details
  • Notes, assessments, comments, feedback from interview.
  • Emails and correspondence with you and with potential hirers and intermediaries
  • References (collected from third parties)
  • Details of placement/assignment and hirer
  • Credit history
  • Candidate/work-finding Agreement
  • Sensitive personal data – health data
  • Sensitive personal data – criminal convictions
  • Bank details (temp only)
  • Social security information, NI number (temp only)
  • Information about your pay and conditions (temp only)
  • Household details & role requirements
  • Other necessary, relevant personal information
  • IP address, browser and device data
  • To verify your identity and CV or employment history, qualifications and authorisations
  • To communicate with you and notify you about suitable roles and other important information
  • To find you the right candidate, role or assignment
  • To check your suitability for a role or assignment
  • To verify your identity and right to work
  • To find you the right role or assignment
  • To set up interviews with hirers
  • To find you the right role or assignment
  • To verify your experience and suitability for a particular role or assignment
  • To keep records of placements made or assignments arranged by us
  • Suitability checks
  • To set out the basis of the relationship between you and us
  • To check your suitability for a role or assignment and to ensure your health and safety
  • To check your suitability for certain roles or assignments
  • To protect your rights
  • To find a suitable candidate
  • To perform our services for you
  • To deliver relevant website content and administer our website

 

Marketing

 
We would like to utilize your contact information to reach out to you regarding news and information that we believe may pique your interest. However, we will refrain from sending you marketing materials unless you provide your consent.
You may also receive marketing communications from us if you have previously requested information or services from us and opted not to decline receiving such communications at that time.
You retain the right to unsubscribe at any moment by notifying us electronically in free form.

 

Job alerts

 
We may utilize your personal data to send you automated job alerts containing details about positions that could be of interest to you.
You retain the right to unsubscribe at any moment by notifying us electronically in free form.

 

Third-party marketing

 
We will always seek your explicit opt-in consent before sharing your personal data with third parties for marketing purposes.
Furthermore, we will strictly use your personal data for the specific purposes for which it was initially collected. In cases where we believe it’s necessary to use it for a different purpose but one that aligns with the original reason, we will do so in a manner consistent with our legal obligations.
If we ever require your personal data for an unrelated purpose, we will inform you of this need and provide an explanation of the legal basis that justifies such usage.
It’s important to note that there may be instances where we process your personal data without your knowledge or consent, as long as we adhere to the rules mentioned above and in accordance with applicable laws and regulations.
 

Disclosures of your Personal Data

 
Your personal information will be processed by our staff and subcontractors, and it may be shared with relevant third parties such as potential employers and intermediaries. This sharing is done to provide you with HR Consulting services or to assist potential candidates with HR Consulting services. If you have specific preferences regarding the disclosure of your personal information to particular third parties or categories of third parties, please inform us.
Furthermore, we may also disclose your personal details to your current or former employers or other third parties you’ve identified as potential referees.
In compliance with legal obligations, we may be required to share certain categories of candidates’ personal data with tax authorities and government agencies.
To facilitate various processes, we may engage a third-party organization to verify candidates’ references, check criminal records, employment history, qualifications, or to manage our payroll. In such instances, we will provide them with the necessary categories of your personal data, and they will be obligated to process it as per our instructions and in accordance with relevant data protection legislation. Additionally, specific categories of personal data may need to be provided to your pension provider if applicable.
We might also share your data with our professional advisers, such as lawyers and accountants.
In the event of business transactions, like selling, transferring, or merging parts of our business or assets, your personal data may be shared with third parties. Alternatively, if we pursue acquisitions or mergers with other businesses, the new owners may utilize your personal data in accordance with the terms outlined in this privacy notice.
Rest assured that we will not share your personal data with any other organization unless it is necessary and directly related to providing our HR Consulting services.
We enforce strict security and legal compliance standards for all third parties involved in handling your personal data. We do not permit our third-party service providers to use your personal data for their own purposes and only allow them to process it for specified purposes in alignment with our instructions and legal requirements.
 

Data security

 
The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.
 

Data retention

 
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.
 

Transfer of your Personal Data

 
Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.
Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.
 

Delete your Personal Data

 
You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.
You should contact Us to request access to, correct, or delete any personal information that You have provided to Us.
Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.
 

Links to other websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

 

Changes to this Privacy Policy

 
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
 

Contact Us

 
If you have any questions about this Privacy Policy, You can contact us:

Welcome to the Signature Staff’s privacy notice.

Signature Staff respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from), when you register with us or ask us to find you work, and when we place you in a role. This notice will also tell you about your privacy rights and how the law protects you.

1. Important information and who we are

Purpose of this privacy notice

This privacy notice aims to give you information on how Signature Staff collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up for job alerts or newsletters, register as a candidate, search for jobs.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other privacy notice that we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Controller  

Nannyworld Limited and Domestic Solutions Limited, both trading as Signature Staff, is the data controller and is responsible for your personal data (also referred to as “Signature Staff” “we”, “us” or “our” in this privacy notice).

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

Contact details

Company Name: Nannyworld Limited and Domestic Solutions Limited, both trading as Signature Staff

Data Privacy Manager:  James Pawle

Email: admin@ygchire.com

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk) or to your own country’s supervisory authority for data protection. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the privacy notice and your duty to inform us of changes

This is a version created on 20 August 2020 and for future reference historic versions can be obtained by contacting us.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

2.  The data we collect about you  

 Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

  • We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:
  • Contact data including name, email address, address and phone number
  • Device and browser data, such as IP address, information about your device and browser settings
  • Marketing and communications data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
  • Where you have registered with us and/or we have placed you in a permanent or temporary role, we may also collect, use, store and transfer the following categories of your personal data:
  • Employment and educational history data, such as CVs and job titles, qualifications and authorisations
  • References where you have provided us with referees’ contact details
  • Eligibility to work data such as passport and visa checks
  • Your preferences such as preferred hours, location, salary etc.
  • Role data about roles in which you have been placed
  • Health data (in limited circumstances)
  • Criminal convictions data (candidates only)
  • Where you have ask us to fill a vacancy, we may also collect the following information:
  • Household details, including information about your home, family and pets;
  • Role requirements, including preferences, job description, and person specification
  • Where you have provided a reference may also collect the following information:
  • Reference, including information about your home, family and pets;
  • Details about role, including dates and requirements

Sensitive personal data

We acknowledge the sensitivity of special categories of data such as information about health and criminal convictions, and will normally only ever process it when necessary to provide you with a safe place of work, to safeguard children or other vulnerable people, or to comply with legal or industry-specific requirements. We will only process sensitive data with your express consent, unless the processing of your sensitive personal data is necessary for other reasons permitted by law. Please do not disclose any sensitive personal data about yourself to us unless we request it or it is essential to do so. Unsolicited personal data will be deleted.

We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

Where we collect or process any other categories of personal data (including sensitive personal data) about you that are not listed above, we will send you a separate Privacy Notice regarding the processing of such data by us.

If you fail to provide personal data

If you fail to provide with personal data when requested, we may not be able to provide you with work-finding or recruitment services.

3. How your personal data collected

We may collect data about you when you register with us, visit our website, or when we communicate by email, SMS, phone or in person.

We use different methods to collect data from and about you from third parties:

  • jobs boards, such as Reed, Total Jobs, Secs in the City, Caterer, Horticulture Job, Gumtree (subject to change)
  • social media platforms, such as LinkedIn;
  • analytics providers such as Google based outside the EU;
  • search information providers such as Google and Internet Explorer based outside the EU;
  • providers of technical, payment and delivery services such as Worldpay based inside the EU;
  • publicly available sources such as Companies House and the Electoral Register, based inside the EU.

4. How and why we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.
  • Where we need to comply with a legal or regulatory obligation.
    Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where you have consented to our doing so. 

In certain circumstances we are required to process certain categories of personal data in order to comply with our legal obligations under relevant legislation, including the Conduct of Employment Agencies and Employment Businesses Regulations 2003 and other relevant tax, social security or other legislation. You are not under any obligation to provide us with your personal data, but if you do not we may be unable to meet our legal obligations and so may not be able to provide you with work-finding or recruitment services.

We also need to process certain categories of your personal data in order to enter into an agreement with you and to comply with our obligations under that agreement.

Where no contractual or legal obligation exists, we may still need to process your personal data in order to pursue our legitimate business interests. Our business involves providing work-finding and recruitment and related services and so we may need to process your personal data in order to pursue our legitimate interests in achieving this. We may also need to retain personal data in case we need to establish or defend a legal claim. We will balance our legitimate interests against your rights and freedoms and your legitimate interests and expectations.

We may rely on your consent in certain circumstances, for example to process your data for the purposes of sending you direct marketing by email or SMS (text message), to use cookies when you visit our website, or to process sensitive personal data.

In exceptional circumstances, we may rely on vital interests as the lawful basis for processing your personal data, in life or death situations.

If you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the list below.

  • Name, address, DOB
  • Contact details
  • Role requirements 
  • CV, employment history, qualifications, authorisations
  • ID and immigration checks
  • Confirmation that you are willing to work in a particular role
  • Interview details
  • Notes, assessments, comments, feedback from interview.
  • Emails and correspondence with you and with potential hirers and intermediaries
  • References (collected from third parties)
  • Details of placement/assignment and hirer
  • Credit history
  • Candidate/work-finding Agreement
  • Sensitive personal data – health data
  • Sensitive personal data – criminal convictions
  • Bank details (temp only)
  • Social security information, NI number (temp only)
  • Information about your pay and conditions (temp only)
  • Household details & role requirements
  • Other necessary, relevant personal information
  • IP address, browser and device data
  • To verify your identity and CV or employment history, qualifications and authorisations
  • To communicate with you and notify you about suitable roles and other important information
  • To find you the right candidate, role or assignment
  • To check your suitability for a role or assignment
  • To verify your identity and right to work
  • To find you the right role or assignment
  • To set up interviews with hirers
  • To find you the right role or assignment
  • To find you the right role or assignment
  • To verify your experience and suitability for a particular role or assignment
  • To keep records of placements made or assignments arranged by us
  • Suitability checks
  • To set out the basis of the relationship between you and us
  • To check your suitability for a role or assignment and to ensure your health and safety
  • To check your suitability for certain roles or assignments
  • To protect your rights
  • To find a suitable candidate
  • To perform our services for you
  • To deliver relevant website content and administer our website

Marketing

We would like to use your contact details to contact you about news and information which we think may be of interest to you. However we will not contact you with marketing material unless you consent to our doing so.

You may also receive marketing communications from us if you have previously requested information or services from us and you did not opt out of receiving marketing communications from us at the time.

You have the right to unsubscribe at any time, by clicking the link which appears in the footer of all marketing emails.

Job alerts

We may use your personal data to end you automated job alerts with information about roles that may be of interest to you if you have asked us to do so.

You have the right to unsubscribe to automated job alerts at any time, by clicking on the link which appears in the email footers of marketing.

Third-party marketing

We will obtain your express opt-in consent before we share your personal data with third parties for marketing purposes.

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5.  Disclosures of your personal data

We may have to share candidates’ personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.

Your personal information will be processed by our staff and our subcontractors (including IT providers) and will be provided to appropriate third parties such as potential hirers and intermediaries in order to provide you with work-finding services or to potential candidates in order to provide you with recruitment services. Please let us know if you do not want your personal information to be disclosed to a particular third party or category of third parties.

We may also share your personal details with your previous or current employers or other third parties identified by you to us as potential referees.

We may be required by law to share certain categories of candidates’ personal data with tax authorities and other government agencies.

We may use a third party organisation to check candidates’ references, criminal records, employment history and qualifications or to operate our payroll. We will need to provide them with certain categories of your personal data and they will be under an obligation to process it as instructed by us and in accordance with relevant data protection legislation. We may also need to provide certain categories of personal data to your pension provider, if appropriate.

We may also need to share your data with our professional advisers, such as lawyers and accountants.

We may also share your personal data with third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We will not share your personal data with any other organisation unless it is necessary and in connection with providing our work-finding and recruitment services.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6.  International transfers

Your personal data will be stored within the European Economic Area (EEA) on either local or cloud-based servers and will be subject to technical and organisation safeguarding protection measures. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

Some categories of data may be transferred to organisations outside the EEA, including Interactive Manpower Solutions Private Limited in India. If it is necessary to transfer your data to a country outside the EEA to assist us in providing work-finding and recruitment services, we will take all reasonable steps to ensure that your data is subject to the same protection as that provided by the EU and that it is subject to technical and organisational safeguarding protection measures, as follows:

We will only transfer your personal data to organisations located in countries outside the EEA, if the organisation:

is based in a country which has been deemed to provide an adequate level of protection for personal data by the European Commission, or

has entered into an agreement with us which contains specific contract clauses approved by the European Commission which give personal data the same protection that it has in Europe.
For further details, please see the following:

European Commission: Adequacy of the protection of personal data in non-EU countries

European Commission: Model contracts for the transfer of personal data to third countries

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

7.  Data security    

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties on a ‘need to know’ basis. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

 We will only transfer personal data to a third party if they agree to comply with those procedures and policies, or put in place adequate measures prior to receiving it. Maintaining data security means guaranteeing the confidentiality, integrity and availability (for authorised purposes) of the personal data.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8.  Data retention

For how long will you use or retain my personal data?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

By law we have to keep certain information about candidates for between 1 and 7 years. Where we have entered into a contract with you, we may also need to retain data for up to 7 years in order to ensure that we can meet our contractual obligations to you.

As we place candidates in domestic settings, where candidates may work with children or vulnerable people, we may need to keep records about placements, candidates and clients for up to 21 years, in case of a later legal claim by a minor. In most cases, however, we will not need to keep personal data for this length of time.

As a general rule, if you have been placed by us, we will not retain data of your data for more than 21 years from the date of registration or the date of last placement (whichever is later) unless we have continued to have meaningful contact with you over the preceding 2 years.

If you have not been placed by us, we will not keep your data for more than 2 years from the date of registration or the date when we last had meaningful contact with you (whichever is later).

 In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

9. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to: 

  • request access to personal data we hold about you;
  • object to the processing of your personal data;
  • ask to have inaccurate data held about you removed or restricted;
  • ask to have inaccurate data held about you or corrected;
  • if processing of your personal data is based only on consent, to withdraw that consent;
  • request that your personal data is shared with a third party in a commonly used, machine readable format.